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Medical Billing for Rehab Centers

Running a rehab center is demanding with patient care and operational challenges, and medical billing often becomes a costly afterthought. At Steady Medical Billing, we specialize in rehab-specific billing & RCM, so you can reduce claim denials and stay compliant amidst shifting healthcare laws (HIPAA, CMS, and more). Let certified experts handle your billing
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Rehab Medical Billing Services Designed to Fix What’s Costing You

Rehab centers face a hidden crisis: up to 30% of revenue slips through the cracks due to billing errors, undercoding, and insurer delays. Every denied claim or missed charge forces your team to waste hours on appeals time that should go to patient care. And with ever-changing CMS rules and payer policies, keeping billing compliant feels like a losing battle.
  • Claims are denied due to incorrect modifiers or documentation
  • Reimbursements are delayed by slow follow-ups and appeals
  • Staff are overwhelmed by paperwork instead of patient care
  • Compliance risks from outdated coding or HIPAA gaps
  • Lost revenue from undercoding or missed charge captures
Our rehab billing specialists eliminate these struggles. We don’t just process claims, we audit, optimize, and fight for every dollar you’ve earned. With Steady Medical Billing, you get a team that knows rehab-specific codes (like CPT 97110 for therapy), anticipates denials before they happen, and maximizes reimbursements so your center thrives.
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Steady Medical Billing Difference
A Rehab-Specific RCM Process

At Steady Medical Billing, we don’t just manage claims; we optimize every stage of your revenue cycle with rehab-specific expertise. Our tailored approach combines cutting-edge technology with certified specialists to ensure maximum reimbursements and minimal hassles for your center.

Comprehensive Claims Scrubbing

Our proprietary auditing system catches errors before submission, from missing modifiers to incorrect ICD-10 codes, reducing denials by up to 40%.

Rehab-Specific Coding
Expertise

Certified coders specializing in PT/OT/ST ensure accurate CPT coding (97110, 97530, etc.) & proper documentation for Medicare, Medicaid, & commercial payers.

Denial Prevention & Management

We implement pre-emptive measures to avoid rejections, plus a 72-hour denial resolution process that recovers 92%+ of initially rejected claims.

Transparent Reporting & Analytics

Receive customized dashboards showing real-time KPIs: clean claim rates, A/R days, collection percentages, and identified revenue opportunities.

Patient Billing &
Collections

Our sensitive yet effective patient billing process improves self-pay collections by 35% while maintaining patient satisfaction and retention.

Continuous Compliance Monitoring

Regular internal audits ensure adherence to HIPAA, CMS guidelines, and evolving payer policies, protecting you from costly penalties.

State-Specific Rehab Billing Expertise
Local Rules & Nationwide Precision

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Navigating CA’s complex Medi-Cal policies, workers’ comp carve-outs, and AB-1455 documentation rules requires specialized expertise. Our team ensures flawless compliance with CA-specific modifiers (like GP/GO for therapy disciplines) and handles the state’s unique audit triggers.
We optimize claims for Texas Medicaid’s therapy visit limits, HHSC billing codes, and commercial payer trends (like Blue Cross TX’s rehab prior auth requirements). Our denial management tackles common TX-specific rejections for functional reporting.
From Florida Medicaid’s service caps to PIP (Personal Injury Protection) billing for auto accident cases, we streamline compliance with FL’s no-fault insurance laws and fight underpayments from major regional payers like Florida Blue.
NY’s stringent Workers’ Compensation Board (WCB) rules and Medicaid Managed Care plans demand precision. We ensure proper use of NY-specific modifiers (e.g., “NY” for WC claims) and navigate downstate vs. upstate payer disparities.
We specialize in IL Medicaid’s prior authorization hurdles, Medicare Advantage plan variances (like Aetna IL’s therapy thresholds), and Chicago-area hospital outpatient rehab billing quirks, maximizing reimbursements across settings.
Our team masters PA’s workers’ comp fee schedules, Medicaid (Physical HealthChoices) billing protocols, and commercial payer trends (like UPMC’s rehab coding requirements), preventing costly Keystone State-specific denials.
Ohio’s Medicaid (Buckeye Health Plan) and workers’ comp billing require strict adherence to OAC rule 4123-6-32 for rehab services. We ensure proper use of Ohio-specific visit limitations and handle complex billing scenarios for major hospital systems like Cleveland Clinic and OhioHealth.
Georgia Medicaid’s stringent documentation rules for PT/OT/ST services, including prior authorization thresholds and the state’s unique modifier requirements (e.g., "HN" for habilitative services) demand specialized expertise.

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Ready to Transform Your Rehab Center's Revenue Cycle

Rehab Medical Billing Services for Your Specialty & Setting

At Steady Medical Billing, we understand that different rehab specialties face unique billing challenges. Our customized solutions are designed to maximize revenue for every area of rehabilitation, from outpatient clinics to skilled nursing facilities.

Physical Therapy Billing

Precision coding for CPT codes like 97110 (therapeutic exercise) and 97530 (therapeutic activities). We ensure proper documentation for Medicare’s "8-Minute Rule" and fight denials from commercial payers.

Occupational Therapy Billing

Expert handling of functional capacity evaluations (FCEs), ADL training, and specialty codes like 97165 (OT evaluation). We navigate state-specific Medicaid rules and workers’ comp requirements.

Speech-Language Pathology Billing

Accurate coding for dysphagia treatment (92526), cognitive rehab, and AAC device billing. We manage strict Medicare documentation requirements and school-based reimbursement challenges.

Addiction Treatment Billing

Specialized support for ASAM levels of care, PHP/IOP billing, and 42 CFR Part 2 compliance. We optimize claims for both commercial payers and state-funded programs.

Pediatric Rehab Billing

Deep expertise in early intervention services, habilitative vs. rehabilitative coding, and managing EPSDT (Medicaid) program requirements across
states.

Sports Medicine & Orthopedic Rehab

Proven strategies for post-op rehab billing, functional testing (97750), and overcoming payer pushback on "medical necessity" for athletic populations.

Rehab Billing Experts Who Understand Your World

Running a rehab center means fighting two battles: delivering exceptional patient care while struggling with medical billing for rehab services that drain your time and revenue. Denied claims pile up, payer rules keep changing, and your staff spends more hours on paperwork than on patient progress. The truth? Rehab billing shouldn’t be this hard or this costly.
At Steady Medical Billing, we’ve built our entire practice around medical billing for rehab services because we know your specialty faces unique challenges. From navigating therapy caps and modifier requirements to fighting unfair denials, our rehab billing specialists become an extension of your team. We don’t just submit claims, we audit, appeal, and optimize every step of your revenue cycle so you can focus on what really matters: helping patients reclaim their lives.
Rehab Billing Experts Who Understand Your World
Why Choose Us

Why 90% of Rehab Centers Choose Us The Steady Difference

In a sea of medical billing companies, we stand apart with rehab-specific expertise, proven revenue results, and white-glove service tailored exclusively for rehabilitation providers. Our deep understanding of therapy billing regulations ensures compliance and maximized reimbursements.

What Makes Us Different?

  • Rehab-only specialization for focused billing results
  • Denial prevention focus using proactive claim strategies
  • Transparent pricing with no hidden fees
  • Certified coders trained in rehab compliance
  • Daily claim audits for consistent accuracy assurance
  • Payer policy experts on state-specific billing rules
  • HIPAA-secure technology protecting patient data integrity
Rehab-Specific Coders

Our certified billers specialize exclusively in PT/OT/ST coding (97110, 97530, etc.), catching errors that generic billers miss.

Denial Prevention System

Proprietary claim scrubbing reduces denials by 40%+ compared to industry averages.

State-by-State Mastery

We know California’s 15-minute rule, Texas Medicaid thresholds, and Florida PIP billing inside out.

No Black Box Billing

Real-time dashboards show exact claim status, rejections, and collections no surprises.

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Medical Billing and Coding Guidelines 2025

CMS has released critical updates impacting medical billing and coding for 2025. Understand new documentation rules, code revisions, and payer requirements.
Learn More

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